Human Resources Administrative Assistant
ALLENDALE CHARTER TOWNSHIP ALLENDALE CHARTER TOWNSHIP Allendale, MI Allendale, MI Full-time Full-time $17.
56 - $24.
60 an hour $17.
56 - $24.
60 an hour 20 hours ago 20 hours ago 20 hours ago JOB TITLE:
Human Resources Administrative Assistant DEPARTMENT:
Human Resources REPORTS TO:
Human Resources Director FLSA STATUS:
Non-Exempt POSITION TYPE:
Full-Time SALARY RANGE:
A3-$17.
56-$24.
60
Summary:
The Human Resources Administrative Assistant provide coverage at the front customer service desk.
This position has an additional focus on supporting the Human Resource Department and will report to the Human Resources Director.
The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization and will support the daily functions of the Human Resource Department.
ESSENTIAL DUTIES AND
Responsibilities:
Maintains accurate and up-to-date human resource files, records, and documentation.
Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.
; refers more complex questions to appropriate senior-level HR staff or management.
Maintains the integrity and confidentiality of human resource files and records.
Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
Provides clerical support to the HR department.
May assist with payroll functions including processing, answering employee questions, correcting processing errors, and distributing checks.
Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
Assists with new hire orientation.
Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
Coordinate monthly safety meetings.
Maintain safety program & policies.
Collaborate with managers to monitor safety compliance.
Maintain material safety data.
Maintain OSHA records.
Assist in receiving payments for taxes, utility bills, assessments, etc.
at the front desk while providing excellent customer service.
Assist walk-in customers by fulfilling or directing their requests to the appropriate person.
Assist with telephone calls to the general customer service line and transfer calls as necessary.
Assist in process of water and sewer payment agreements.
Assist with mailings, publications, notices, etc.
and create and edit letters, reports, forms, permits and other documents as assigned.
Assists with pavilion rental and auditorium rental, including:
scheduling, receiving payments, returning deposit checks, maintaining an updating the calendar.
Update shared calendars as necessary.
Process dog licenses.
Serves as a notary public (obtain notary certification within six months if not already a notary when hired).
Prepare outgoing mail, empty the dropbox daily, sort incoming mail, and distribute as necessary.
Maintain electronic door locking system.
Maintain the outdoor bulletin board frequently with new content throughout the year.
Maintain the front lobby and display township/government literature.
Distribute board/committee meeting date list.
Oversee maintenance of copy and fax machines, order and stock supplies.
Serve as election assistant.
Serve as a Passport Agent (obtain certification within first six months if not already an agent when hired).
Serve as support staff for all Departments within the Township.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions.
REQUIRED SKILLS / ABILITIES:
Excellent verbal and written communication skills.
Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
Excellent organizational skills and attention to detail.
Proficient with Microsoft Office Suite and other computer software.
Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
Knowledge of OSHA standards for general industry and construction requirements.
MINIMUM
Qualifications:
Education:
Associate's degree or equivalent Human Resources or Business Administration experience is required.
Experience:
Minimum of 1-3 years of progressive Human Resources experience preferred.
Prior customer service or administrative work experience required.
Payment processing experience and cash handling preferred.
Licenses:
N/A Certifications:
N/A Miscellaneous:
N/A SUPERVISORY
Responsibilities:
None WORKING CONDITIONS:
Office PHYSICAL REQUIREMENTS:
Typical sitting/standing for the duration of shifts while using computers; frequently lift or move up to 25 pounds.
TRAVEL REQUIREMENTS:
May be required to travel to other Allendale Township facilities.
OTHER DUTIES:
Please note this job description is intended to describe the general nature and level of work performed in this job.
It is not intended to provide an exhaustive list of all skills required in this job, nor is it intended to limit the authority of the Township Supervisor or any Township manager or supervisor to assign or direct the activities of employees under his or her direction.
Duties, responsibilities, and activities may change, or new requirements may be assigned, at any time, with or without notice.
Job Type:
Full-time Pay:
$17.
56 - $24.
60 per hour
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Parental leave Retirement plan Tuition reimbursement Vision insurance Schedule:
8 hour shift Day shift Monday to Friday No nights No weekends Ability to Relocate:
Allendale, MI 49401:
Relocate before starting work (Required) Work Location:
In person 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Parental leave Retirement plan Tuition reimbursement Vision insurance 8 hour shift Day shift Monday to Friday No nights No weekends Allendale, MI 49401:
Relocate before starting work (Required).
Estimated Salary: $20 to $28 per hour based on qualifications.
56 - $24.
60 an hour $17.
56 - $24.
60 an hour 20 hours ago 20 hours ago 20 hours ago JOB TITLE:
Human Resources Administrative Assistant DEPARTMENT:
Human Resources REPORTS TO:
Human Resources Director FLSA STATUS:
Non-Exempt POSITION TYPE:
Full-Time SALARY RANGE:
A3-$17.
56-$24.
60
Summary:
The Human Resources Administrative Assistant provide coverage at the front customer service desk.
This position has an additional focus on supporting the Human Resource Department and will report to the Human Resources Director.
The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization and will support the daily functions of the Human Resource Department.
ESSENTIAL DUTIES AND
Responsibilities:
Maintains accurate and up-to-date human resource files, records, and documentation.
Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.
; refers more complex questions to appropriate senior-level HR staff or management.
Maintains the integrity and confidentiality of human resource files and records.
Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
Provides clerical support to the HR department.
May assist with payroll functions including processing, answering employee questions, correcting processing errors, and distributing checks.
Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
Assists with new hire orientation.
Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
Coordinate monthly safety meetings.
Maintain safety program & policies.
Collaborate with managers to monitor safety compliance.
Maintain material safety data.
Maintain OSHA records.
Assist in receiving payments for taxes, utility bills, assessments, etc.
at the front desk while providing excellent customer service.
Assist walk-in customers by fulfilling or directing their requests to the appropriate person.
Assist with telephone calls to the general customer service line and transfer calls as necessary.
Assist in process of water and sewer payment agreements.
Assist with mailings, publications, notices, etc.
and create and edit letters, reports, forms, permits and other documents as assigned.
Assists with pavilion rental and auditorium rental, including:
scheduling, receiving payments, returning deposit checks, maintaining an updating the calendar.
Update shared calendars as necessary.
Process dog licenses.
Serves as a notary public (obtain notary certification within six months if not already a notary when hired).
Prepare outgoing mail, empty the dropbox daily, sort incoming mail, and distribute as necessary.
Maintain electronic door locking system.
Maintain the outdoor bulletin board frequently with new content throughout the year.
Maintain the front lobby and display township/government literature.
Distribute board/committee meeting date list.
Oversee maintenance of copy and fax machines, order and stock supplies.
Serve as election assistant.
Serve as a Passport Agent (obtain certification within first six months if not already an agent when hired).
Serve as support staff for all Departments within the Township.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions.
REQUIRED SKILLS / ABILITIES:
Excellent verbal and written communication skills.
Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
Excellent organizational skills and attention to detail.
Proficient with Microsoft Office Suite and other computer software.
Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
Knowledge of OSHA standards for general industry and construction requirements.
MINIMUM
Qualifications:
Education:
Associate's degree or equivalent Human Resources or Business Administration experience is required.
Experience:
Minimum of 1-3 years of progressive Human Resources experience preferred.
Prior customer service or administrative work experience required.
Payment processing experience and cash handling preferred.
Licenses:
N/A Certifications:
N/A Miscellaneous:
N/A SUPERVISORY
Responsibilities:
None WORKING CONDITIONS:
Office PHYSICAL REQUIREMENTS:
Typical sitting/standing for the duration of shifts while using computers; frequently lift or move up to 25 pounds.
TRAVEL REQUIREMENTS:
May be required to travel to other Allendale Township facilities.
OTHER DUTIES:
Please note this job description is intended to describe the general nature and level of work performed in this job.
It is not intended to provide an exhaustive list of all skills required in this job, nor is it intended to limit the authority of the Township Supervisor or any Township manager or supervisor to assign or direct the activities of employees under his or her direction.
Duties, responsibilities, and activities may change, or new requirements may be assigned, at any time, with or without notice.
Job Type:
Full-time Pay:
$17.
56 - $24.
60 per hour
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Parental leave Retirement plan Tuition reimbursement Vision insurance Schedule:
8 hour shift Day shift Monday to Friday No nights No weekends Ability to Relocate:
Allendale, MI 49401:
Relocate before starting work (Required) Work Location:
In person 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Parental leave Retirement plan Tuition reimbursement Vision insurance 8 hour shift Day shift Monday to Friday No nights No weekends Allendale, MI 49401:
Relocate before starting work (Required).
Estimated Salary: $20 to $28 per hour based on qualifications.
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